typical tasks for a PPO council meeting

• verify a location for the 1st monday of the month meeting from 7 to 9pm
• post announcements about the council meeting
• post a forum topic to be the collection point for agenda items
• go over re-occurring agenda topics
• review the last meeting's minutes
  
• review and approval of wednesday night meetings at St. Francis
• reports from the PPO working groups
• report on the taskforce
• at the start of the Council meeting, go over the agenda and agree which topics will be on the agenda and how much time to spend on each of the topics
• have someone be a time keeper
• have someone ready to be a moderator
• complete by 9pm or other agreed upon time.
  
  

Any other specific tasks? Any changes of wording?

typical tasks for wednesday night @ St. Francis

In an effort to better document what is needed for a typical wednesday night at St. Francis, here is a 1st draft of the typical tasks at St. Francis.

• Be there at 6:30pm to take over for the cleaning crew at St. Francis
• setup the information table
• have enough tri-fold fliers
• have enough quarter page calendars
  
  
• have someone to greet people as they come in
• arrange the chairs
• setup the speakers, projector and laptop (if applicable).
• make sure all of the equipment is available
• make sure someone is available to setup and troubleshoot
  
  
• intro to PPO
• announcements
• manage the flow of the discussion and/or break out groups
• coordinate with the speaker (if applicable) for the evening
• answer any of the end of the night questions
• bring the breakout groups (if applicable) back together by 8:40pm to go over what was discussed.
  

updated items....

• Put the room back the way we found it.
• Lock door securely.
• Turn out all lights including bathrooms

Any other specific tasks?