Hosted by:
Washington County peak Oil

Body:
Washington County Peak Oil group is planning to attend the Oregon Country Fair in Veneta, on Saturday, July 14th, to hear David Room, who will be giving a talk at 1:00pm on peak oil and sustainability.
We would like to formally invite you and all the Portland Peak Oil, Westlinn, and Yamhill Post Carbon groups to join us. At a minimum, it will give us all an opportunity to meet each other and network some.
Our intent is to caravan to Veneta for the event on Saturday morning, perhaps sharing breakfast along the way somewhere, going to the fair and hearing the talk at 1pm, and returning home in late afternoon or early evening. This should give everyone a good opportunity to have a look around the fair site.
The Oregon Country Fair website is: http://www.oregoncountryfair.org/ and tickets to attend are $20 per person if purchased in advance (call 800-992-8499 to purchase) or $25 at the gate.

Hosted by:
Washington County Peak Oil

Body:
On the 10th of July, Washington County Peak oil will be launching their peak oil group by screening the film, (the Oregon premier) "A Crude Awakening: The Oil Crash.
This outstanding film is internationally acclaimed and is currently showing in theaters in Canada, Australia and New Zealand, with theater engagements in the UK and Switzerland later this summer.
The film focuses closely on the peak oil issue and investigates the implications for society. The film is quite sobering and carries the message very directly. It has won countless awards at dozens of international film festivals. The world premier was in Austin, TX, last year, at the SXSW Film Festival. You can learn more about the film at www.ACrudeAwakening.net .
We will screen the film at the Orenco Unitarian Universalist Church in Hillsboro, starting at 6:30pm (walking distance from the Orenco Max station.) The film will be followed by a Q&A and an overview of the purpose of our group.

Hosted by:
Jeremy

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* Wednesdays @ St. Francis for the second half of August and September
* website and e-mail list options
* What else? Please post a comment for a topic you would like to be included.
The actual agenda isn't officially decided until the start of the council meeting where we also decided how much time each topic will get.

Hosted by:
Mike Dill

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* Wednesdays @ St. Francis for the second half of August and September
* website and e-mail list options
* What else? Please post a comment for a topic you would like to be included.
The actual agenda isn't officially decided until the start of the council meeting where we also decided how much time each topic will get.

PPO Council Notes 1-8-2007

Agenda Items:
T-Shirts
Taskforce
Village Information System
ASPO Conference
City Repair/ Community Empowerment event
February meeting schedule
Website hosting
Purpose of Council/ Purpose of PPO

Meeting Schedule
1/24 Speaker's Bureau
1/31 Biodiesel Guy. Host: Randy, Open: Nellie. projector required, Randy will bring.
2/7 Prep - discussion of Maritime Northwest Garden Guide. Host: Carla, open:Nellie
2/14 NO MEETING
2/21 Taskforce - comment on public draft of findings Host: Jonathan
2/28 TBA- possibly presentation by Jerry (ppo member) Host: Jonathan.

Content of 2/21 and 2/28 may be swapped on the basis of when the taskforce public draft is released.

Location(s)

• Basic Concepts
• oil blip in a geologic scale
• Hubbert's peak
•  go check out dieoff.org's graph
• supply/demand cross over graph
• overall production peak
• discovery rate is below replacement by 5:1
• discovery preseeds production
• EROEI
• have be a focal point
• 1 dollar in equals ???
• oil quality, sweat crude vs. heavy sour

• Why Do You Care
• oil prices up =
• lower standard of living
• require life style changes
• oil location in "nasty" places
• alternative exist but aren't sufficient to support current energy usage
• oil is everything
• the oil we eat
• the oil we wear
• the oil that holds what we eat

• Actions
• Wants vs.

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* Wednesdays @ St. Francis for the rest of October and November.
* Opening shifts St. Francis
* new plan for 5th Wednesdays
* an update on the Peak Oil taskforce
* an update on the new website
* What else? Please post a comment for a topic you would like to be included.
The actual agenda isn't officially decided until the start of the council meeting where we also decided how much time each topic will get.
PLEASE NOTE VENUE CHANGE: Due to requests for public gathering space (no offense to Mike's place where I look forward to meeting), we have secured Laughing Horse Books for the location (we have 1st priority on Oct.

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* Wednesdays @ St. Francis for the second half of September and part of October.
* Opening St. Francis
* new plan for 5th Wednesdays
* an update on the Peak Oil taskforce
* movie library? Donating Peak oil movies to the Library?
* What else? Please post a comment for a topic you would like to be included.
The actual agenda isn't officially decided until the start of the council meeting where we also decided how much time each topic will get.

Hosted by:
Mike Dill

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* Wednesdays @ St. Francis for the second half of August and September
* an update on the Peak Oil taskforce
* website and e-mail list options
* What else? Please post a comment for a topic you would like to be included.
The actual agenda isn't officially decided until the start of the council meeting where we also decided how much time each topic will get.

July 10, 2006 PPO Council Meeting Minutes

Present: Emily, Jeremy, Pam, Carla, Robin, Nellie, Jonathan, Mike, Roberta

Agenda Items:

Upcoming Wed. and next Council meeting (15min)
PeakTV (5 min)
Civicspace update (5 min)
Admin task delegation (15 min)
Task Force Membership (remaining)

Upcoming Wed. and next Council meeting
Robin will host, Jeremy opens

Gen. Meeting proposal from Jeremy (see civicspace post)

Pam asks if we even need a “general meeting”

Jeremy’s point of attachment is Peak Oil 101 availability

Emily asks do we want to keep going every week? Suggests every other week.

Mike likes consistency of every week for general public psychology.

Jeremy proposes low-stress option of not having to program options.

Robin wants to use the space for doing work that needs to be done in Peak Oil arena

Emily suggests “open topic” night where folks can do their own circles

Jeremy proposes presenting this to the general meeting and getting feedback

I finally got the e-mail from the Office of Sustainable Development inviting me to be on the task force. Turns out the delay was mostly due to trying to get approvals while people being on vacation. I'm supposed to get an official letter saying I'm on in the near future. The first meeting is now supposed to be the third week in July but they haven't picked a definite date yet. I still don't know who else is on the task force but I assume I'll find out fairly soon and I'll let you know.

I'm on vacation all next week. I'll try to make the Council meeting on the 10th but can't guarantee it.

http://portlandpeakoil.org/mailman/listinfo/council_portlandpeakoil.org 

The above link is for subscribing to the council at portlandpeakoil . org mailing list which was created for two reasons.

• a mailing list generally has a faster turn around time then people thinking to check a website.
• This is for administration and management of Portland Peak Oil events (Wednesdays at St. Francis, ...) getting the speaker's bureau online, .... Please only subscribe if you want to be involved on a fairly regular basis.

Hosted by:
Emily

Body:
While typically the first monday of the month, the holiday weekend as bumped the PPO Council meeting to the second Monday in July.
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* Wednesdays @ St. Francis for July and August
* hopefully an update on the Peak Oil taskforce
What else? Please post a comment for a topic you would like to be included.
FYI, the actual agenda isn't officially decided until the start of the council meeting where we also decided how much time each topic will get.

There has been several questions asked about getting a topic on the agenda for a PPO meeting.  The process as I see it is something like this...

1) a meeting is called

2) possible agenda topics are likely proposed/brainstormed. 

2a) if you want to add something to the agenda, then comment on the post where the meeting is called.  You could show up at the meeting and propose a topic but it seems to be preferred that the topic is known in advance.

2b) If you propose an agenda topic and if you can't be there to represent the topic and if no one else feels qualified to address the topic, then the propose agenda topic will not be covered.

3) at the start of the meeting the possible agenda topics are reviewed and the topics are selected.

4) each topic that is selected at the start of the meeting is maybe/likely given a time limit.

For posts relating to PPO group management, logistics and process.

update: John's name was added.

NOTE: this is not the "offical" one yet, just my notes from the meeting.  After a few days to let folks who attended post any changes or modifications and then reviewed at the July Council meeting.

In attendance: Mike, Emily, David, John, Robin, Pam, Jeremy and someone who I can't remember their name.

Jeremy talked about the following suggested agenda management.  The event posting for the meeting would include a few likely agenda topics and people are free to additional possible agenda topics but they will need to be present at the meeting to talk about agenda.  However, the official agenda for the meeting will be decided at the start of the meeting along with an approximate amount of time spent on each.

May minutes where approved

talking about the opening shifts at St. Francis

        - Robin has the list of people opening at St. Francis

        - need hosts for 21st - talk w/Randall

Wednesdays

City of Portland Peak Oil Task Force Call for Applications

Submission deadline: 4:30 p.m. on June 12, 2006

The City of Portland is seeking interested community members to participate on the Peak Oil Task Force, a citizen advisory group that will provide recommendations to City Council on appropriate responses to uncertainties in the supply of oil. The intent of the Task Force is to identify key vulnerabilities in public services and the community as a whole and to make recommendations about how best to prepare for likely near-term and long-term impacts.  

City Council adopted a resolution on May 10, 2006 establishing this Task Force, which will include up to 11 members and is expected to complete its work by early 2007. To view the resolution, click here.

• verify a location for the 1st monday of the month meeting from 7 to 9pm
• post announcements about the council meeting
• post a forum topic to be the collection point for agenda items
• go over re-occurring agenda topics
• review the last meeting's minutes
  
• review and approval of wednesday night meetings at St. Francis
• reports from the PPO working groups
• report on the taskforce
• at the start of the Council meeting, go over the agenda and agree which topics will be on the agenda and how much time to spend on each of the topics
• have someone be a time keeper
• have someone ready to be a moderator
• complete by 9pm or other agreed upon time.
  
  

Any other specific tasks?

In an effort to better document what is needed for a typical wednesday night at St. Francis, here is a 1st draft of the typical tasks at St. Francis.

• Be there at 6:30pm to take over for the cleaning crew at St. Francis
• setup the information table
• have enough tri-fold fliers
• have enough quarter page calendars
  
  
• have someone to greet people as they come in
• arrange the chairs
• setup the speakers, projector and laptop (if applicable).
• make sure all of the equipment is available
• make sure someone is available to setup and troubleshoot
  
  
• intro to PPO
• announcements
• manage the flow of the discussion and/or break out groups
• coordinate with the speaker (if applicable) for the evening
• answer any of the end of the night questions
• bring the breakout groups (if applicable) back together by 8:40pm to go over what was discussed.
  

updated items....

• Put the room back the way we found it.
• Lock door securely.
• Turn out all lights including bathrooms

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the Council meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Likely agenda topics are:
* review the May Council meeting minutes
* schedule of events at St. Francis
* update and planning for the Taskforce
* setting up the Speaker's Bureau (possible 3th and 4th wednesday).
* maybe setting up e-mail lists for PPO administration
* setting up a CivicSpace (the PPO Discussion area) training
* address OpenSpace meeting management

Establish a Peak Oil Task Force to assess Portland’s exposure to diminishing supplies of oil and natural gas and make recommendations to address vulnerabilities. (Resolution)

WHEREAS, global reserves of oil and natural gas are finite and sufficient substitutes are unlikely to be available in the immediate future; and

WHEREAS, U.S. oil and natural gas production have peaked and are now in decline, ensuring our nation’s continued and growing dependence on oil and natural gas imported from politically unstable regions; and

WHEREAS, a growing body of energy industry experts believe that the world has already arrived at, or will soon arrive at, the peak of global oil production, which will be followed by an inevitable decline in available supply thereafter; and

WHEREAS, global demand for oil and natural gas continue to increase; and

WHEREAS, following the global peaks of oil and natural gas production, the interaction of decreasing supply and increased demand will cause the price of oil and natural gas to become more volatile; and

outline of the Feburary 2006 Council meeting 

present

    Mike Dill

    Emily Pollard

    Pam Litech

    Robin

    Lyle

    Gene

next 2 months of wednesdays

    2/8

        general meeting

            breakout wg circles

                policy

                prep

                economic

                outreach

    2/15

        Bartlet DVD

    2/22

        Diggable City video?

    3/1

        gardening

    3/8

        general meeting

    3/15

        movie?

    3/22

        movie?

    3/28

        party!

update from working groups

    outreach

        planning the upcoming meetings

        not enough people attended

    policy

        meeting with Saltsman

        trying to get the Aliance to take an editoral stance on peak oil

        meeting with the Sierra club re: peak oil

        have CLF to endorse the petition

        talk with Natural Step

    prep

        only two people

meetup.com

    let it die

WWeek story

    it isn't about Portland Peak Oil

address recent e-mails

    Richmond newsletter

        looking for a peak oil article

            pointed at Robert's letter

    DFA of woodburn

        looking for a speaker

    Gene

        will schedule a speaker's beauru meeting

CivicSpace

This is what we have so far, though I'm hoping to integrate this with the event calendar, RSVP and the volutneer module.

3rd of May    Jeremy & Johnathan

10th of May   Mike & Robin

17th of May   Jonathan & David Cohan

24th of May   Mike

31st of May   Mike 

7nd of June   Jeremy & Nellie

14th of June  Robin & John O'Brien

Hi all,

We haven't finalized the location of the Council meeting, so if you have a recommendation and can make a phone call or two, please post it here. 

As for the agenda for the meeting, I'll start off with a few points that I believe people will want to cover.  As for how much time we spend on the topics will need to be discussed at the start of the meeting.

• update from the Policy group about the Peak Oil taskforce.
• scheduling future council meetings
• group communication and task handling
• updates from the various working groups
  
• setup specific people to 'host' all the various PPO meetings
• more then just who is opening
• Robin's topic (maybe)
  

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Council Meeting.
The intention of the business meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.

At the business meeting Thursday night we decided it would be useful to have a discussion dedicated to getting better agreement on what PPO stands for and what it is trying to accomplish. A frequently used approach for this is to develop organization-specific versions of the components listed below. (The components and their exact definitions vary slightly depending on what strategic planning book you look at but these are similar to what I’ve personally used.) I was asked to send these out to everyone so that people could see them and think about them before we meet.

Note that PPO does have a formal mission statement:

We're a grassroots group of concerned local citizens, from different backgrounds, with different interests, who've separately become aware of the looming crisis caused by the peaking of world oil supplies. We’ve come together to try to:
o Develop individual and collective strategies to cope with this crisis
o Create awareness in the Portland community about Peak Oil

Please vote for which of following workshops you would like to see done in the future. There is an area to comment if you would like to see more options.

You can select more then one by holding down the ...
control key on Windows or the .....
command/apple key on Macintosh.

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Business Meeting.
The intention of the business meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.

Body:
Three day class, Friday to Sunday covering introduction to permaculture and appropriate technology. Information at www.portlandpermaculture.com or call 503.293.8004.

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Business Meeting.
The intention of the business meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.

Hi all, this is an e-mail I received about the VBC.

hello jeremy- i'm max ritchie, and i've recently taken on the role of workshop coordinator for the village building convergence from marisa cravens who you worked with last year. she told me about the successful peak oil workshop that you led last year, and i've heard that you may be interested in doing something similar for the vbc this year. the dates for this year's vbc are may 19-28, and we'd be very excited and appreciative if you would like to do it again. as was the case last year, workshops will be held in the afternoon. if there is a specific time or day that works for you, please let me know. my phone number is 831-254-6291 - feel free to call or email if you have questions or ideas. thanks and be well, max http://vbc.cityrepair.org/vbc6/

Present:

Jeremy O'Leary, Pam Leitch, Emily Pollard, Theressa Latoski, Robin Canaday, Jennifer Rueda, Gene Berk, Judy Barnes, John O'Brien

Agenda:

• Opening shifts at St. Francis for February
• New ideas for general meeting (2nd Wed.)
• Reports from working groups
• Neighborhood working group?
• PostCarbon Institute issues
• Finances update
• Goals for 2006
• Petitioning / drafting a letter to city officials

1. Opening shifts at St. Francis for the next few months:

Emily passed around the sheet for signing up for opening up St. Francis.  This will be emailed out to the business group soon.

2. General meeting on 1/11 - new ideas?

Small circles by topic seem to go pretty well

Small circles by neighborhood haven't been going very well

Topic - how bad will it have to get before we knock on the doors of our neighbors and get to know them. - Jeremy

Topic - how to stick to a low energy habit - Jennifer

Topic - local politics and influencing policy - Gene & Emily

Topic - Peak Oil 101 - Pam

We will reconvene at 8:30 to give a wrap-up of the various discussions and announcements.

3. Reports from working groups:

In attendance: Andy & Trish, Bill, Jim, Jeremy & Emily, Randy White, Misi, Kathy & Steve from the Green Party, Gary, Marine, Norris, Teresa, Max, Pam, Carla, Alexander.

For any of the Wednesday meetings, someone needs to be to St. Francis by 6:30pm so the people cleaning the room don’t have to worry about handing off a key and we can just make sure the doors lock at the end of the meeting.

It was suggested that the Education/Outreach group help structure the general meeting.

Teresa suggests...

1st Wednesday would be education and outreach could be in part led by the green party.

3rd Wednesday would be preparation.

It was agreed that St. Francis would be reserved for general public functions, with the 2nd Wed. being the general monthly meeting.

Steve from the Green Party pointed out that the Green Party just wants to help out as peak oil clearly affects everyone.

Teresa has reserved the People’s Co-op the first Sunday of the month for the next three meetings starting at 5:30pm with the agenda pegged to start at 6pm.

Ideas for the agenda (emailed out beforehand)

• Setting up rotating "shifts" at St. Francis (re: who opens the door, sets up the table, facilitates the evenings, etc)
• Deciding what to do at St. Francis the evening before Thanksgiving (Wed. 11/23).  The church employees are going to be cooking turkey dinner late into the night that evening in the kitchen.  Too loud probably to show a movie.  Do we want to just close down that night or do something else?   If we do something else, would people even show the night before a holiday?
• Plan out our "Harvest Potluck" 11/30 event... live music, dancing, potluck, decorations, publicity, etc.
• Wednesday evenings after 11/30... need to get the schedule down.  
• Rex Burkholder's assistant wrote back and said that 12/7 doesn't work after all, that he could do 1/4 instead.
• The Yahoo group.  It's relatively quiet these past few days, but there's been a lot of frustration from folks who think there's too much "irrelevant" yammering.  Do we want to split into different groups; is that too confusing; moderate the group instead, etc.?
• What are the prep and outreach working groups up to?
• When we have speakers, it might be a good idea to have a "room captain" during Q&A
• one of us who can help the speaker by keeping track of raised hands and calling on people in an orderly and fair way.
• The idea of forming a small committee of sorts to draft a statement to Mayor Potter's office urging him to take peak oil considerations into his vision planning.  A few folks I've talked to are very interested in doing this.
• What to do with this database I have of people who have filled in the sign-in sheet all of these months.  Start contacting folks?  Telling them what?
• talking points for Portland Peak Oil
• portlandpeakoil.org/cs update
• have something (group/structure/plan/...) around finance but from  the point of view of how to do things on the cheap as most people  don't have any money to invest anyway.
• Maybe plan for a Wednesday on a how to of bartering and/or local currency?
• maybe a Wednesday night around " lightning talks" which are a  series of 5-10 minutes on a series of subject.
• Regular minute taking..(posted online?)
• Who's handling Wed's schedule
• Wed schedule through 12-15 (if possible, for publicity scheduling reasons)
• Media guidelines around filming attendees without their permission.
• Volunteer round-up...Misi calling, projects, script
• Party...last wed in Nov.

Present at the meeting

Jeremy O'Leary, Jim Wrathall, Pam Leitch, Emily Pollard, Theressa Latoski, Norris Thomlinson, Robin Canaday, Jennifer Rueda, Gene Berk, Mike Dill, John O'Brien

Agreed topics for the agenda

Proposed agenda:

nail down next two months' schedule

preparedness update

outreach update - decisions on FOX 12 news

unified message/talking points

Next two months of Wednesday

Oct 5th - Preparation: Food Prep, led by Pam

Oct 12th - General Meeting

Oct 19th - Lead by the Green party

Oct 26th - Speaker or film (perhaps Charlie Stevens - Jim W. will contact Charlie and let us know ASAP)

Nov 2nd - Preparation: Finance - discussion led by Jim and Andy

Nov 9th - General Meeting

Nov 16th - Lead by the Green party

Nov 23th - Movie Night

Nov 30th - Peak Oil Party/community celebration

Preparedness update

- the most recent meeting had five new people to the meeting

- startup new threads

- Carla has been working on a list of skills (the network) and present a list of ideas

- Emily brought up an idea about sending out a survey to all the people who have signed in at the various meetings

The top level page for the meeting minutes for the PPO council.

Portland Peak Oil has recently been contacted by a writer with the Willamette Week - Ian Demsky. The paper is interested in doing a cover story on Portlanders preparing for peak oil.

I spoke with Ian this morning on the phone and he has a special request for the group. He's looking to interview folks who were not necessarily environmentalists or activists before learning about peak oil, but who have
made major changes in their lives to prepare since learning about peak oil. You know, an case study angle to move beyond the usual "Portland greenie". Here's his message:

----------------------------------------------------------------

We're exploring doing a cover story on how ready Portland would be for the scenario spelled out by the peak oil proponents. We're looking for some local folks that heve been involved with this issue. Also, peak oil seems to
dovetail well with Portland's already green consciouness -- but maybe there are some folks out there who weren't very green to start with, but peak oil came as a dramatic wake up call?

I found how to order this, but Theressa says that others have already ordered it. I propose that we show it at the next available Wed meeting.

Pam

Body:
If you'd like to see what's going on behind the scenes or if you'd like to get more involved, please attend the Portland Peak Oil Monthly Business Meeting.
The intention of the business meeting is to come together monthly to discuss group operations and make crucial decisions regarding PPO going forward. These meetings are open to the public to be as inclusive, transparent, and community-oriented as possible.
Potluck from 5-6pm, meeting starts at 6pm.